Card Access

A: A magnetic card that works with an electronic or electromechanical device to replace or supplement mechanical key access to a building or area within a building. A magnetic card that works with an electronic or electromechanical device to replace or supplement mechanical key access to a building or area within a building.

A: Your eligibility for access to electronically controlled areas will be determined by your department at time of your access card request. Make your request to the “department authorized signer” in your department. S/he will complete an “Key Issue Authorization Form” — a multi-part document, not available on-line. Your department will have a supply on-hand.

A: Upon terminating from your department, return all access control card(s) issued to you to the Key Issue window or Key Drop Box. You may be liable for theft, under the law per section 484 of the California Penal Code, if access control card(s) are not returned.

A: A new “Key Issue Authorization Form,” signed by the Dean or designee, must be submitted to obtain a replacement card for a broken, lost, or stolen one.

A: No, you may not. Any person who knowingly makes, duplicates, or possesses keys to university premises, without authorization from the Chief of Police, is punishable under the law per section 469 of the California Penal Code:

Any person who knowingly makes, duplicates, causes to be duplicated, or uses or attempts to make, duplicate, cause to be duplicated, used, or has in his possession any key to a building or other area owned, operated, or controlled by the state of California ... or any state agency ... without authorization from the person in charge of such building or area or his designated representative, and with knowledge of the lack such authorization is guilty of a misdemeanor.

Anyone violating these guidelines is also subject to administrative disciplinary actions from the university.

A: High-capacity, computerized card access control systems are operated throughout the university. In each system, an electronic or electromechanical device replaces or supplements mechanical key door access. Magnetic card keys (normally credit card style) are used to unlock doors. Access to specific doors by individuals is determined by the department in which the area is located. The system provides entry access to various doors within a building and provides automatic locking and unlocking of specific doors or groups of doors at prearranged times during the day.

Definitions

ACCESS CONTROL SYSTEMS COORDINATOR — or ACS Coordinator, working with Physical Plant and Key issue, coordinates the installation, maintenance and programming of the Access Control Systems.

ACCESS CONTROL SYSTEM (ACS) — A high-capacity computerized card access control system operated by the university and serving a number of campus departments.

CARD ACCESS CONTROL — Access control using electronic or electromechanical devices to replace or supplement mechanical key access (normally a credit card style device).

DEPARTMENT AUTHORIZED SIGNER — A full-time staff person in a given department appointed by the department head to be responsible for the adherence and implementation of this guideline.

Policies and Procedures

These guidelines are applicable to current and future university sites under the operational jurisdiction of San Diego State University. They apply to currently installed card access control systems and to those installed in new construction or as part of any major or minor capital improvement projects.

Eligibility

Eligibility for installation of a card access control system will be evaluated by the ACS Coordinator on an individual basis. Eligibility is reviewed at the time of request. All requests for installation of card access control systems should be submitted by the department head or Facilities Planning and Management (FPM) project manager(s) to the ACS Coordinator. Before installation, a security survey will be performed.

Security Survey

Each request for a new card access control system or modifications to existing systems requires a security survey of the facility (or facility plans) by the ACS Coordinator. The survey will include recommendations as to type and placement of equipment and detection devices. Following the survey, your department will be instructed to contact Physical Plant Work Control for a quote for installation of the new system within an existing building or for modification to an existing system. Your department must also notify the ACS Coordinator, in writing, that it wishes to proceed with the installation. Upon receipt of this written document, the ACS Coordinator will coordinate with Physical Plant for the installation.

For systems being installed in new buildings, a complete set of specifications are available through Physical Plant. The bid specifications must include applicable sections of the Card Access Control System Specifications (sec 16761) and follow the general guidelines for new construction at the university to ensure that the installed system will properly interface with the current university ACS System. The ACS Coordinator will liaison with the requesting department and the installation contractor and will be involved in any modifications or clarifications during system installation.

System Installation and Testing

The requesting department will be responsible for ordering the necessary telephone line(s) from Telecommunications and Network Services and for paying any ongoing telephone charges. Circuit specifications will be provided by the ACS Coordinator. The requesting department is responsible for all installation. The installer will provide the ACS Coordinator with a complete line ready to be plugged into the central computer. If an outside contractor is installing and testing the access system, SDSU Public Safety will be responsible for project review/approval. New access control system and modifications to existing systems in university-owned facilities must be inspected by Physical Plant for compliance with applicable codes and university regulations prior to acceptance. The requesting department must forward a request to the ACS Coordinator and to Physical Plant for inspection service. All contractors must provide as-built system diagrams to the ACS coordinator to assist the ACS coordinator in programming the computer. All buildings/areas with doors controlled by the Access Control System will have one door that is equipped with a special standardized mechanical override key.

The ACS Coordinator will meet with the department head and/or designee(s) to develop security clearances and schedule of door operation. For issuance of cards to individual users, see “How do I get an access control card?”

Responsibilities

Deans, directors, department chairs and administrative officers are responsible for full implementation of these guidelines within their respective areas.

Appoint a member of your department to be responsible for the duties of department authorized signer; appoint an alternate as well. Advise the Key Issue Office, in writing, of the departmental member assigned the responsibilities of department authorized signer, and their alternate. The written notification includes the member's name, work address, telephone number and signature (for future verifications). Coordinate with ACS Coordinator to establish security access levels for the department and review access levels as needed.

Complete a Key Issue Authorization Form including name of requester, ID number, status and access level. Maintain a list of access levels for the department and use the access levels when requesting an access card. (Door numbers are not acceptable.) Maintain accurate records of all access control card requests. Recover university access control cards from personnel who are terminated or transferred to another department. Report any failure to recover access control cards to the ACS Coordinator.

Program new and existing buildings in the system. Program new and existing access control cards in system. Request designated Public Safety staff to conduct an access control system audit as needed. Site surveys for requests for additional or new access controlled doors/areas. Approve all new access control systems and modifications to existing systems.

Review all Key Issue Authorization Forms for authorized signature, ID number, status and access level information. Issue Access Control Cards. Maintain Access Control Card issue records.

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	Card Access Control Frequently Asked Questions
	What is an access control card? How do I get an access control card? What are my responsibilities? When do I return my access control card? Where? How do I replace a broken, lost, or stolen access control card? Can I duplicate the card? What is an access control system? System definitions? How do I get an access control system? Key Issue Department Contact? System Installation and Testing Q1: What is an access control card? A: A magnetic card that works with an electronic or electromechanical device to replace or supplement mechanical key access to a building or area within a building. A magnetic card that works with an electronic or electromechanical device to replace or supplement mechanical key access to a building or area within a building. [return] Q2: How do I get an access control card? A: Your eligibility for access to electronically controlled areas will be determined by your department at time of your access card request. Make your request to the “department authorized signer” in your department. S/he will complete an “Key Issue Authorization Form” — a multi-part document, not available on-line. Your department will have a supply on-hand. [return] Q3: What are my responsibilities? A: Your responsibilities as a card-holder, include the following: Maintain a receipt for your access card. Maintain, secure and be responsible for any access control card(s) issued. Report loss or theft of access control card(s) to the Access Control Systems (ACS) Coordinator, Key Issue or the University Police Department within 24 hours of discovery of theft or loss. [return] Q4: When do I return my access control card? Where? A: Upon terminating from your department, return all access control card(s) issued to you to the Key Issue window or Key Drop Box. You may be liable for theft, under the law per section 484 of the California Penal Code, if access control card(s) are not returned. [return] Q5: How do I replace a broken, lost, or stolen access control card? A: A new “Key Issue Authorization Form,” signed by the Dean or designee, must be submitted to obtain a replacement card for a broken, lost, or stolen one. [return] Q6: Can I duplicate keys? A: No, you may not. Any person who knowingly makes, duplicates, or possesses keys to university premises, without authorization from the Chief of Police, is punishable under the law per section 469 of the California Penal Code: Any person who knowingly makes, duplicates, causes to be duplicated, or uses or attempts to make, duplicate, cause to be duplicated, used, or has in his possession any key to a building or other area owned, operated, or controlled by the state of California ... or any state agency ... without authorization from the person in charge of such building or area or his designated representative, and with knowledge of the lack such authorization is guilty of a misdemeanor. Anyone violating these guidelines is also subject to administrative disciplinary actions from the university. [return] Q7: What is an access control system? System definitions? A: High-capacity, computerized card access control systems are operated throughout the university. In each system, an electronic or electromechanical device replaces or supplements mechanical key door access. Magnetic card keys (normally credit card style) are used to unlock doors. Access to specific doors by individuals is determined by the department in which the area is located. The system provides entry access to various doors within a building and provides automatic locking and unlocking of specific doors or groups of doors at prearranged times during the day. Definitions ACCESS CONTROL — Control of entry/exit to an area by electronic devices. ACCESS CONTROL SYSTEMS COORDINATOR — or ACS Coordinator, working with Physical Plant and Key issue, coordinates the installation, maintenance and programming of the Access Control Systems. ACCESS CONTROL SYSTEM (ACS) — A high-capacity computerized card access control system operated by the university and serving a number of campus departments. CARD ACCESS CONTROL — Access control using electronic or electromechanical devices to replace or supplement mechanical key access (normally a credit card style device). DEPARTMENT AUTHORIZED SIGNER — A full-time staff person in a given department appointed by the department head to be responsible for the adherence and implementation of this guideline. [return] Q8: How do I get an access control system? A: Follow the “Policies and Procedures” outlined below. Policies and Procedures These guidelines are applicable to current and future university sites under the operational jurisdiction of San Diego State University. They apply to currently installed card access control systems and to those installed in new construction or as part of any major or minor capital improvement projects. Eligibility Eligibility for installation of a card access control system will be evaluated by the ACS Coordinator on an individual basis. Eligibility is reviewed at the time of request. All requests for installation of card access control systems should be submitted by the department head or Facilities Planning and Management (FPM) project manager(s) to the ACS Coordinator. Before installation, a security survey will be performed. Security Survey Each request for a new card access control system or modifications to existing systems requires a security survey of the facility (or facility plans) by the ACS Coordinator. The survey will include recommendations as to type and placement of equipment and detection devices. Following the survey, your department will be instructed to contact Physical Plant Work Control for a quote for installation of the new system within an existing building or for modification to an existing system. Your department must also notify the ACS Coordinator, in writing, that it wishes to proceed with the installation. Upon receipt of this written document, the ACS Coordinator will coordinate with Physical Plant for the installation. For systems being installed in new buildings, a complete set of specifications are available through Physical Plant. The bid specifications must include applicable sections of the Card Access Control System Specifications (sec 16761) and follow the general guidelines for new construction at the university to ensure that the installed system will properly interface with the current university ACS System. The ACS Coordinator will liaison with the requesting department and the installation contractor and will be involved in any modifications or clarifications during system installation. System Installation and Testing The requesting department will be responsible for ordering the necessary telephone line(s) from Telecommunications and Network Services and for paying any ongoing telephone charges. Circuit specifications will be provided by the ACS Coordinator. The requesting department is responsible for all installation. The installer will provide the ACS Coordinator with a complete line ready to be plugged into the central computer. If an outside contractor is installing and testing the access system, SDSU Public Safety will be responsible for project review/approval. New access control system and modifications to existing systems in university-owned facilities must be inspected by Physical Plant for compliance with applicable codes and university regulations prior to acceptance. The requesting department must forward a request to the ACS Coordinator and to Physical Plant for inspection service. All contractors must provide as-built system diagrams to the ACS coordinator to assist the ACS coordinator in programming the computer. All buildings/areas with doors controlled by the Access Control System will have one door that is equipped with a special standardized mechanical override key. Door Details - Sheet Index Power Supply Details: 12-Volt Power Supply Power Supply Details: 24-Volt Power Supply ACS Specs Finish Hardware #1 Single Wood Door - Lever Action - Framed Wall #2 Single Metal Door - Lever Action - Exposed Power #3 Single Metal Door - Lever Action - Framed Wall #4 Pair of Metal Doors - Lever Action - Framed Wall #5 Single Wood Door - Panic Hardware - Framed Wall #6 Single Metal Door - Panic Hardware - Framed Wall #7 Pair of Wood Doors - Panic Hardware - Framed Wall #8 Pair of Metal Doors - Panic Hardware - Framed Wall #9 Single Wood Door - Panic Hardware - Exposed Power #10 Single Metal Door - Panic Hardware - Exposed Power #11 Pair of Wood Doors - Panic Hardware - Exposed Power #12 Pair of Metal Doors - Panic Hardware - Exposed Power #13 Single Wood Door - Lever Action - Exposed Power #14 Pair of Wood Doors - Lever Action - Framed Wall #15 Single Store Front - Panic Hardware - Exposed Power #16 Pair of Store Front - Panic Hardware - Exposed Power #17 Single Power Assist Door Operator - Panic Hardware - Exposed Power #18 Pair of Power Assist Door Operator - Panic Hardware - Exposed Power User Orientation The ACS Coordinator will meet with the department head and/or designee(s) to develop security clearances and schedule of door operation. For issuance of cards to individual users, see “How do I get an access control card?” Responsibilities Deans, directors, department chairs and administrative officers are responsible for full implementation of these guidelines within their respective areas. Responsibilities of Department Heads Appoint a member of your department to be responsible for the duties of department authorized signer; appoint an alternate as well. Advise the Key Issue Office, in writing, of the departmental member assigned the responsibilities of department authorized signer, and their alternate. The written notification includes the member's name, work address, telephone number and signature (for future verifications). Coordinate with ACS Coordinator to establish security access levels for the department and review access levels as needed. Responsibilities of Department Authorized Signers Complete a Key Issue Authorization Form including name of requester, ID number, status and access level. Maintain a list of access levels for the department and use the access levels when requesting an access card. (Door numbers are not acceptable.) Maintain accurate records of all access control card requests. Recover university access control cards from personnel who are terminated or transferred to another department. Report any failure to recover access control cards to the ACS Coordinator. Responsibilities of Access Control Systems Coordinators Program new and existing buildings in the system. Program new and existing access control cards in system. Request designated Public Safety staff to conduct an access control system audit as needed. Site surveys for requests for additional or new access controlled doors/areas. Approve all new access control systems and modifications to existing systems. Responsibilities of Key Issue Review all Key Issue Authorization Forms for authorized signature, ID number, status and access level information. Issue Access Control Cards. Maintain Access Control Card issue records. [return] Q9: Key Issue Department Contact? A: For inquiries and information, contact Public Safety, Access Control Systems Coordinator. [return]
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Card Access Control